Cloud LMS Helpdesk

This is to guide our course creators in managing the learners that are part of a learning team, and to create grouping/s that would help in setting up a learning team for an activity.

Page navigation

• Go to course groups page
  
• Add learners on a group
• Remove learners on a group
• Create an activity grouping

Refer to the Manage a group guide for the creation of the course groups.

Go to course groups page

1. Go to the course you want to add the groups into and go to Administration > Course administration > Users > Groups.
   
2. Below is a sample of the course groups page.

Add learners on a group

1. On course groups page, select a group from the list on the left column. On the right column, you'll be able to see the list of learners part of the group.
   
2. Click on Add/remove users button.
   
   
3.  On the Potential members column, you'll see the list of learners enrolled to the course. Select a learner to be added to the group from the list. It is also possible to select multiple learner on this step.
   
4. Click on < Add button.
   
5. The learner/s selected would now be on Group members column; the learner/s is now part of the selected group.
   
6. Click on the Back to groups button.

TIP: There are cases if there are too many learners enrolled in the course, the system would not display the list of learners; hence, you can look for the learner by using the search function.
Scroll down below to the Search options and tick on the checkboxes that you think would match on the way you search & add for the learner/s.	
On the Potential members column, go to the Search field and enter a keyword from the learner's full name. If you enabled some of the search options, the result would be auto-selected; otherwise, select the learner from the list manually.	
Click on < Add button.	
The learner selected would now be on Group members column; that learner is now part of the selected group.	
Click on the Back to groups button.

WARNING: It is possible to add a learner into multiple groups, but this may cause a problem when the said learner would access or submit an activity, so it is highly suggested that each learner should only be a part of a single group.

Remove learners on a group

1. On the course groups page, select a group from the list on the left column. On the right column, you'll see the list of learners part of the group.
   
2. Click on Add/remove users button.
   
3.  On the Group members column, you'll see the list of learners part of the group. Select the learner to be removed from the group. It is also possible to select multiple learners on this step.
   
4. Click on Remove > button.
   
5. The learner selected would now be removed from the group and be back to Potential members column.
   
6. Click on Back to groups button.

Create an activity grouping

Groupings can be used on various activities on XCLMS to make an activity interactive for the learner.

1. On the course groups page, click on the Groupings tab.
   
2. Here on the course groupings page, click on Create grouping button.
   
3. Enter the name of the grouping to be created on the Grouping name field. Other settings are optional.
   
4. Click on the Save changes button.
   
5. Back on the course groupings page, you'll see the grouping that was just created. On the right-side of the grouping, click on the Show groups in grouping icon.
   
6. On the Potential members column you'll see the list of groups in the course. Select the group/s to be added to the grouping from the list. It is also possible to select multiple groups on this step.
   
7. Click on < Add button.
   
8. The selected group/s would now be on Existing members column; the group/s is now part of the grouping.
   
9. Click on the Back to groups button.