Cloud LMS Helpdesk

This is to guide our course creators in setting-up and managing users (i.e. student, co-teachers, admin) who are enrolled in the course.

Page navigation

• Go to course groups page
• Create a group
• Create a text file for import groups
• Bulk create groups
• Auto create groups
• Edit a group
• Delete groups

Go to course groups page

1. Go to the course you want to add the groups into and go to Administration > Course administration > Users > Groups.
   
2. Below is a sample of the course groups page.
   

Create a group

1. On the course groups page, click on Create group button.
   
2. Enter the name of the group to be created on the Group name field. Other settings are optional.
   
3. On Group messaging, select Yes on the drop-down menu; this would create a group message for each of the member of the group.
   
4. Click on Save changes button.

Refer to the Modify a grouping guide for adding or removing learners on the created group.

Create a text file for import groups

1. Create a google sheet file with the following columns:
   • groupname
   • description (Optional)
     
   • groupidnumber (Optional)
     
     
2. Below is a sample of the columns in the sheet:You can use this Sample CSV Template
   
   
3. Fill up all the columns with corresponding information. Only the groupname is required; the rest of the columns is optional and can be left blank if the other informations is not needed. Below is sample:
   
4. Download the sheet as a CSV file by clicking on File > Download > Comma-separated values (.csv, current sheet). This file will be used to create groups in the course via Bulk create groups feature of the LMS.
   

Bulk create groups

1. On the course groups page, click on Import groups button.
   
2. You can add a file by dragging it to the frame provided or by clicking the Choose a file... button.
   
3. On the File picker window, click on Choose File, browse and select your target text file. Finally, click on Upload this file.
   
4. Click on Import groups button.
   
5. On the Import groups results page, you will receive a notification that the groups were created successfully.
   
6. Click on the Continue button.

Refer to the Modify a grouping guide for adding or removing learners on the created group.

Auto-create groups

Groups can also be created automatically and the users are allocated randomly or alphabetically according their first or last name. Groups created using this way can used when creating a group activity for the class.

1. On course groups page click on Auto-create groups button.
   
2. Set the settings on how the auto-created groups will be made. Below is a list of the required & some helpful settings that can be used for creating the groups:
   • General
     • Naming scheme - the format should be common name of the group then add @ (A,B,C,...) or # (1,2,3,...) after it, this would add a letter or number after the common name in each increment of the auto-created groups (e.g. Group @ or Group #).
     • Auto create based on - groups can be created based on number of groups or members per group.
     • Group/member count - number of group/members to be created/allocated.
     • Group messaging - this would create a group message for all the users included in the group.
       
   • Group Members
     • Select members with role - users with the selected role would be included in the groups to be created.
     • Select members from cohort - users included in the selected cohort would be included in the groups to be created (Can be left to default setting).
     • Allocate members - users can be allocated randomly or alphabetically.
     • Ignore users in groups - will ignore users that is already part of another group.
     • Include only active enrolments - will only include users that already accessed the course.
       
3. Click on Preview button to show how the users has been allocated in the groups.
   
4. Click on Submit button to create the groups.

Edit a group

1. On the course groups page, select the group to be edited from the list.
   
2. Click on the Edit group settings button.
   
3. Here on the group settings page, edit the information you want to be changed (Group name, Group ID number, Description, etc.).
   
4. Click on the Save changes button.
   

TIP: You can also add a profile picture for the group.

On the course groups page, select the group to be edited from the list.
Click on the Edit group settings button.
Scroll-down to the New picture and click on the Choose a file... button.
On the Upload a file, click on Browse... and select the image to be used as your profile pic on your computer.
Click on Upload this file. This process may take a while, depending on the file size of your image.

After the uploading process, you will see the image on the list of files.
Click on the Save changes button.

Delete groups

1. On the course groups page, select on the group/s to be deleted.
   
2. Click on Delete selected groups button.
   
3. On the groups deletion page, click on Yes to confirm the deletion of the groups.